Tagged meetings

Your Checklist for Effective Meetings

Through this week, the By George Journal has posted some helpful tips on how to make the meetings you attend more effective, more relevant to your work and/or interests. We start this feature by providing you with a useful checklist (this advice has been taken from the By George Treasury). We trust these tips will make for more efficient and productive meetings in the future. We suggest you clip and save this checklist for effective meetings! Have an agenda and circulate it prior to the meeting. Ensure the agenda expresses the objective of the meeting. Invite the correct people at the…

On more effective meetings

Here are a few additional thoughts on meetings….   Effective meetings begin and end with common courtesy. The Golden Rule of Meetings is: Do onto others what you’d want done to yourself. Take a moment to recall all those things that frustrate you about meetings – and don’t repeat the most common mistakes. Good meetings don’t happen by chance; they are a by-product of a thoughtful person who plans in advance. So, in the interest of workplace sanity, we are forwarding a few thoughts on how to run an effective meeting. Let’s start with the call of the meeting… If…

Effective Meetings Tips: Your follow up after the meeting

Ensure minutes are prepared and circulated participants as soon as possible after the meeting date.  Read minutes and note any necessary edits that need to be made to reflect what transpired. Send any post-meeting communications to all participants in a timely manner. Evaluate the meeting and note whether it met the stated objectives. Pass along your assessment if it is appropriate. If you were the chairman, seek feedback from the meeting’s participants.  Ask how the next meeting may be improved. Complete your personal notes on meeting’s subject matter – denoting persons present and any significant points raised. Ensure you follow-up…

Effective Meetings Tips: Participating in the meeting

Start the meeting on time. Review the agenda and announce all expectations at the outset of the meeting. Keep the meeting moving along by sticking to the agenda. Be attentive to the person speaking — do not begin sidebar conversations or be reading or completing paperwork while a person is talking. You expect common courtesy from others, so practice it yourself. If you are the Chair, attempt to engage all the participants in the discussion.  This will ensure everyone is on the same page. Should the discussion be derailed, bring the meeting back on track by restating the objective(s) and expectations. Get their feedback…

Effective Meetings Tips: In preparing for a meeting

By George begins this week by sharing tips on conducting more effective meetings. (We all spend too much time in meetings not to consider how to make them more efficient and productive.) Here is the first of three posts this morning… tips in preparing for a meeting.   Determine whether there is a need for a meeting. Avoid a meeting if the same information could be covered in a memo, e-mail or brief report. Set realistic objectives for the meeting. What information must be shared and what can be accomplished. Have an agenda and circulate it prior to the meeting.…

Ranking the Best Cities to have a Meeting

When planning your work and travel schedule, do you smile when you know you’re heading to a particular City? Do you have a premonition that your business trip will be a success simply because of the City you are travelling into? Conversely, when you see that you are traveling into a particular urban jungle, do you get tense over the proverbial “mountain to climb”? Admittedly, this week I had too much time on my hands at an airport waiting for a flight. My thoughts drifted to the five urban centres I have been in through the last four weeks – and how the different locations made…