- Start the meeting on time. Review the agenda and announce all expectations at the outset of the meeting.
- Keep the meeting moving along by sticking to the agenda.
- Be attentive to the person speaking — do not begin sidebar conversations or be reading or completing paperwork while a person is talking. You expect common courtesy from others, so practice it yourself.
- If you are the Chair, attempt to engage all the participants in the discussion. This will ensure everyone is on the same page.
- Should the discussion be derailed, bring the meeting back on track by restating the objective(s) and expectations. Get their feedback during the meeting when you can improve the meeting process right away.
- Consider the timely use of printed materials and visuals.
- At the end of the meeting, review discussion and decisions made and any action items for follow-up to the meeting.
- Assign action items and an agreeable follow-up process.
- Attempt to keep the meeting to 60 minutes — spend as little time as is needed to understand the issues and agree on action items.
Chris George provides reliable PR & GR counsel and effective advocacy. Need a go-to writer and experienced communicator? Call 613-983-0801 @ CG&A COMMUNICATIONS.